Microsoft Word provides several features which help to eliminate typing errors while working within a document. AutoCorrect is one of those features and is set up by default to automatically correct common typing errors such as irregular capitalisation, or commonly misspelt words. The reason I love AutoCorrect is that I can take advantage of this feature by add in my own entries into the AutoCorrect list so that whenever there are words which I always seem to type incorrectly, I can add those into the AutoCorrect list and have the computer fix them for me.
I also take this feature a step further and use it in a way which is “outside the box”. The number of times per day I type my own name, my business name, my website address or even colleagues names can sometimes really add up, in these instances I let AutoCorrect do the work for me! To achieve this I have allocated those common words or phrases with an abbreviated or shorthand version, I then set these up within AutoCorrect so that whenever I type the abbreviation or acronym, AutoCorrect will automatically change that abbreviation to the full name or phrase I have specified. No more typing my own name!
AutoCorrect is not a Microsoft Word specific feature, in fact, it also works within Microsoft Excel, PowerPoint, and Outlook. So use the same abbreviation or acronym when you are typing an email and voila, AutoCorrect will change it for you.
For this exercise, we will setup AutoCorrect within Microsoft Word 2016 so that it automatically changes our own initials into our full name.
- Select the File tab and choose Options
- The Word Options dialog box will appear:
- Select the Proofing option from the categories on the left-hand panel
- Now click the AutoCorrect Options button
- The AutoCorrect dialog box will appear:
- Place your cursor in the Replace text box and type your initials
- Place your cursor in the With text box and type your name in full including correct uppercase/lowercase usage and spaces
- Click the Add button to add this entry to the list
- If you wish to add additional entries such as your business or department name, repeat the process
- Click OK
- Now type your initials into any space on the page and press the space bar OR Enter and your initials will now change to your full name
Be aware if the initials or acronym you plan to use spell an actual word, you will need to adjust the acronym you are going to use. For this I normally just add a number to the end of the acronym E.g. If my initials were “AT“, then I would change the acronym to “AT1“.
This feature can be a huge time saver for any regular user of Microsoft Excel, Outlook, PowerPoint or Word.
In this post, I have outlined using this feature with smaller amounts of text such as a name or business name. If you are wanting the same type of time-saving abilities but when working with larger blocks of text, please check out my post: Quick Parts – the quickest way to insert reusable information in Word.