This week I am presenting a few sessions at the Leading a Digital School Conference being held in Melbourne, Australia. To provide participants with some additional resources I am publishing a series of posts which contain information from my sessions along with some tips and tricks.
My second session is on Microsoft Forms. This is a bit exciting because this post is my first for Microsoft Forms – I generally only blog about the Office products, but I feel this is a good starting point to include some of the other great Microsoft tools into my blogging scope.
What is Microsoft Forms?
Microsoft Forms is an online tool which provides users with the ability to easily create online quizzes, surveys, collect feedback, measure employee satisfaction, organise events and much more. The responses are collected within the Forms online portal and you can then access statistical information relating to the data. This is an amazing tool for educators or businesses alike.
Microsoft Forms is part of the Office 365 family of products and is accessible as a browser-based tool – there is no downloadable app or program.
Log in to Microsoft Forms
To create any Forms you will first need to log in to the Forms online portal.
- Open a web browser
- Enter the address https://forms.microsoft.com
- Click the Sign in link in the top right-hand corner
- Sign in with your Office 365 login username and password
- The Microsoft Forms homepage will be displayed
There are two types of forms you can create: a form or a quiz. There are a few differences between the two types.
- A form can be used to collect feedback, conduct surveys, accept signups, peer collaboration, and lots more.
- A quiz can be used to assess student learning, provide instant results and feedback, conduct a quiz and more.
Create a Quiz
Firstly we are going to create a basic quiz which will also provide students with an instant result and score.
- Click New Quiz
- A new blank quiz will be displayed
- Let’s set up a few basics including the title, description and an image for our quiz
- Click the Untitled Quiz text to change the title
- Enter a description to give the end-user an idea of what the form is about or some instructions if needed
- Now let’s set an image to use for our quiz, this could be a logo, header image or just an image associated with the topic of your quiz
- Click the Insert Image button
- You have the option of searching for an image using Bing, accessing images you have stored in your OneDrive account, or uploading an image from your computer.
- I am going to upload a free stock image I found via pexels.com so I will select the Upload option:
- Locate the image you wish to use, select it and click Open
- The image will be added to your quiz header area
Apply a Theme to your quiz
One way to jazz up the look of your quiz form is to apply a theme. The theme allows you to customise the background area of your form either with a solid colour or with a background image. Forms will allow you to use their built-in Theme Ideas or upload your own image.
- Click the Theme button
- The Theme Ideas pane will appear. The magic in this section is that the theme ideas will customise depending on the title of your quiz. Experiment if you like by changing the topic of your quiz to something completely different, then see the different Theme Ideas it provides you.
- Choose a Theme you like for your quiz
- If you would like to use a solid colour or even upload your own image to use as the background, click the Hide link in the top right corner of the Theme Ideas pane
- You will see options for solid colours along with some additional themes. You will also have the option to click the + button and upload your own image.
- You should now see the theme applied to your quiz
Add a text-based question
Now to add the questions to our quiz. Firstly we are going to create questions to collect the persons name and email address who is filling in our quiz.
If you are using the quiz for students who are part of your main school Office 365 organisation unit, then the students’ details will automatically be displayed on their responses. If however, you are planning to quiz a mixture of people within your school organisation unit and external users, it is recommended to add fields to collect their name and/or email address. If you do not then each response will be labelled Responder 1, Responder 2 etc with no names associated.
- Click the Add New button to add the first text-based question
- From the options select Text
- A blank text question will appear
- Type the first question into the Question field e.g. Your Name
- Repeat this and add a text question for Your Email
- You may like to make both of these fields required, meaning that your students MUST enter their details
- Click on a text question to open the editing options, click the Required button to enable it
- Click outside the question area to close the editing screen
A Text-based question allows you to assign an image to the question or add a list of correct answers. You can set the question to allow a long answer, or make the question a required field as we have done above. For more options, click the ellipses (…) button in the bottom right corner and enable additional settings such as Subtitle (add additional instructions or a prompt for the question), Restrictions (specify restrictions such as only allow a number between certain values), and Maths (allows you to enter a Maths equation).
Add a multiple choice question
We are going to use the Choice question type which will allow students to select from multiple-choice questions. We are also going to incorporate some images into some of our questions to work as a visual element to our question. Because we would like our quiz to automatically let students know their results, we are also going to assign points to each question and specify which question is the correct one so that the form can automatically let the student know their result.
- Click the Add New button
- Select the Choice question type
- A blank Choice question is displayed
- Type the next question into the Question field
- My first choice question has a visual prompt, so I need to add the image into the question. To do this click the Insert media button
- From the Insert media pane select Image
- Now select the source of your image, you can use a Bing search, select an image from your OneDrive, or Upload.
- I am going to choose Upload as I have the image saved on my computer
- Select the image and click Open
- The image will now be added to the question
- Now add the answers into the fields provided
- To add more answer options, simply press Enter at the end of the last answer or click the + Add Option button
Assign points for each question
So that your quiz can be automatically marked, you need to indicate how many points each question is worth.
- From the question area, click into the Points field and enter the value for this particular question
- I am going to allocate 5 points to each of the questions in my quiz
Assign which answer is correct
Our final step is to indicate which answer is the correct one so that the automatic marking process can function.
- From the question area, hover over the correct answer from the list
- Individual options for that particular answer will be displayed
- Here you can delete an answer, enter a message to be displayed if a respondent chooses that particular answer, or mark it as the correct answer
- Click the tick icon for the correct answer for your question
- It will now display “Correct answer” next to the answer (this is not visible when respondents are completing the quiz)
- Repeat this process to create any additional multiple-choice based questions in your quiz
Preview the Quiz
To preview the quiz and check what it will look like, click the Preview button on the main menu area.
Change Form Settings
There are various different settings you can customise which affect who can view your form, when it can be viewed and also what type of notification you will receive. You can also enable or disable the ability to display results for a quiz automatically.
- Make sure your Form is visible
- Click the ellipse (…) button from the main menu area
- Choose Settings
- You can now enable or disable the Show results automatically setting
- By default, your form will be set to only allow people within your Office 365 subscription organisation to respond to the quiz. To open it up to anyone who has the link, select Anyone with the link can respond.
- Next, you can specify some additional options including the ability to set a start and end date for when your form will be open for responses, shuffle questions and also customise the Thank you message. Tick the options which apply if needed.
- Finally, you can specify some notification settings. If you would like students to receive an email when they have completed the form, select the Send email receipt to respondents. If you wish to receive a notification when someone fills out the form, select the Get email notification of each response.
Share your Form
Now it’s time to share your form so that you can begin receiving responses.
- With the form visible, click the Share button
- You can again choose between having only people within your organisation/school to access the form or anyone with the link
- There is an option to directly copy the Form link which you can paste into your preferred medium to distribute
- Alternatively, you have 4 buttons which provide options for sharing your form: Link, QR code, Embed, or Email.
- A great way to share your form is using the QR code. Click the QR code button to download a .png image of the QR code. You can then insert their into your class notebook (OneNote) or add it to a PowerPoint slide where students can use a QR reader to immediately direct them to the Form link without having to type the link or rely on clicking the link via email. Below you can see I have included it in a PowerPoint slide to display for students.
- The Embed code will allow you to embed the form into any web interface such as a web page or include it in your Microsoft Sway story. Below I have added the embed code to this web page:
Once you receive responses you will be able to review them, view analytics information and also make comments if you like. Students would have already received their result immediately after they submitted the form however this provides a way to provide explanations for incorrect answers or feedback. Students can still use the original link to them access their results and see the comments you have left.
- Open the Form
- Click the Responses tab
- You will see the total responses, average score, and status of your form
- Scroll down to see results for each question along with some basic statistics such as number of correct responses
- You have the ability to export this information to Microsoft Excel using the Open in Excel button
- To view one student’s responses at a time, use the Review answers button.
- To leave a comment or feedback on individual answers, use the Give Feedback button in the right corner of each question section
You have now successfully created a quiz, collected responses and provided feedback. Microsoft Forms does provide several option question types so experiment with those other types to see how you can create a completely customised quiz to meet your needs.
Feel free to comment below with any questions.