How to crop an image using Microsoft Paint

During a training session this week I was asked to demonstrate how to crop an image using Microsoft Paint. Although Microsoft Office products provide a built-in crop feature, this only crops the image within the Microsoft document. Microsoft Paint can provide a simple but effective cropping feature.

When working with images it is a good idea to have an understanding of image dimensions. These are commonly measured in pixels and are displayed on the status bar of Microsoft Paint. The dimensions outline the horizontal size by (represented by an x) vertical size (e.g. 1024 x 768).

Let’s get started

1. To open Microsoft Paint, click Start and scroll to the W section within the programs list. Microsoft Paint can be found in the Windows Accessories folder group OR click Start and type Paint to search for the program. Click the program to launch.
2. The Microsoft Paint window will be displayed

3. Select File > Open or press Ctrl + O
4. Locate and select the image file you wish to crop and click Open

5. If the dimensions of your image are on the larger size, then you may now see your image zoomed in, to zoom out, select the View tab and use the Zoom out button
6. Make note of the current dimensions of your image file. Use the status bar at the bottom of the window to identify the dimensions. It will also show you the amount of disk space your image takes up on your computer.

7. The sample image I am using is reasonably large in terms of the dimensions: 4104 x 2736 px
8. From the Home tab select the Selection tool

9. Using the mouse, draw a frame around the area of the image you wish to keep. Anything outside the selection frame will the cropped out

10. Check the status bar to identify the new dimensions for your cropped image. My image will go from 4101 x 2736px to 2473 x 2697px. Make note of your cropped image dimensions as you may need this information later in the process

11. From the Home tab click Copy or use Ctrl + C on the keyboard
12. Now select File > New to create a new blank file
13. The new file dimensions are 819 x 460 px
14. From the Home tab click Paste
15. The cropped portion of your image will now be pasted into a new file. Because the dimensions of my cropped image are larger than 819 x 460px, Microsoft Paint has increased the image size to fit my cropped image. The cropped image is zoomed in again, repeat the process to zoom out
16. If your cropped image is smaller than 819 x 460px then you may find you have white space around your image as shown in the sample below:

17. If this occurs you need to resize the new image dimensions BEFORE you paste the cropped image in
18. Use the Undo button from the Quick Access Toolbar to undo the paste function
19. From the Home tab click Resize
20. The Resize and Skew dialog box will appear:

21. Change the Resize By option to Pixels
22. Now enter the Horizontal and Vertical dimensions of your cropped image which we discussed in point 10
23. Click OK
24. Now Paste your cropped image again and it should fit perfectly into the image area with no white space showing around the edges
25. To save your new cropped image, select File > Save or press Ctrl + S on the keyboard
26. The Save As dialog box will appear:

27. Navigate and select a suitable location to save your new image
28. Enter a relevant File name and choose the image type you wish to save as: .png, .jpg are popular options
29. The new image is now saved and ready for use within any program or social media platforms

I hope you have found this post useful to allow you to easily crop images without the need for fancy image editing software. If you enjoyed this post relating to Microsoft Paint, you may also enjoy: How to resize a photo to use as your Desktop Wallpaper (using Paint).