free online microsoft training

Free tips and tricks for using Microsoft Office and Windows

How to join a team in Microsoft Teams

Print Friendly, PDF & Email

If you are using Microsoft Teams then you are probably going to want to join other teams. At present, only members within your own Microsoft 365 organisation can join using a link or code. Any Guest users must be added in by a member with the Onwer role.

There are three main ways in which you can join a Team: 

  1. Have an existing member add you to a team
  2. Join a team using a code
  3. Join a team by browsing public teams

Have an existing member add you to a team

The first and easiest process to join a Team is to have an existing member add you. This automatically means the Team will show in your Teams list.

To add a member to an existing Team:

  1. Open Microsoft Teams
  2. Select Teams from the sidebar
  3. Locate the Team you wish to add the member to and click the ellipsis () button next to the Team name
Click the ellipsis button next to the team name
  1. Select Add member
  2. The Add members to window will appear
  3. Start typing the member’s name until you see the Members name appear:
Type the members name to search for them
  1. Select their name and click Add
  2. You can now specify their membership role: Owner or Member
  3. Click Close
  4. The member will now receive a notification that they have been added to a Team
The member will receive an email

How to send the code for a Microsoft Team

If you are part of a large Microsoft 365 organisation there may be a large number of teams available to join. Sometimes finding the right one can be a little time consuming so it can be more efficient and easier if an existing member directly sends you the join code for the particular team you wish to join. If you wish to send a join code to a colleague, follow these steps:

  1. Locate the Team you wish to get the code for and click the ellipsis () button next to the Team name
  2. Choose Manage team
  3. From the options, select Settings
  4. Expand the Team code option
Expand the Team code section
  1. Click the Generate button to generate a code
  2. Click the Copy button to copy the unique code
  3. Send the code using your preferred method to the person who wishes to join the Team

Use a code to join a team

 If you have received a code to join a Team, follow these steps:

  1. Open Microsoft Teams
  2. Select Teams from the side navbar
  3. Click Join or create a team
Click Join or create a team
  1. From the Join a team with a code option, paste the code into the field provided
Paste in the code and click Join team
  1. Click Join team
  2. You will be added to the Team and it will be displayed in your list of Teams

Join a team by browsing public teams

If you are interested to see what public teams have been created within your Microsoft 365 organisation you can browse these and join any teams as you wish. 

  1. Open Microsoft Teams
  2. Select Teams from the side navbar
  3. Click Join or create a team
Click Join or create a team
  1. From the Join or create a team window you can browse through any teams which are set to Public. Private teams will not be visible.
  2. Browse till you find the team you wish to join, hover over the team name and click Join team
  3. You will be added to the Team and it will be displayed in your list of Teams

I hope this helps to easily join a team within Microsoft Teams. If you are interested in creating your own team, see my article here. Comment below with any questions or comments.

Share on facebook
Facebook
Share on google
Google+
Share on twitter
Twitter
Share on linkedin
LinkedIn
Share on pinterest
Pinterest

Leave a Reply

Your email address will not be published. Required fields are marked *

eleven − eleven =

This site uses Akismet to reduce spam. Learn how your comment data is processed.