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How to join a team in Microsoft Teams

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Are you unsure how to join a team in Microsoft Teams? When we start using new programs it can be a bit daunting. One of the first things you may want to do with Microsoft Teams is to see what teams you can join, or maybe a colleague has suggested you need to join a specific team, but how?

There are two main types of teams available: public and private. As the names imply, a public team is accessible by anyone within the organisation and you do not necessarily need permission to join. A private team however will require a team owner to approve your request to join and some private teams may even be invisble unless you are directly added as a member.

When it comes to joining a team, there are three possible ways in which you can join a Team: 

  1. Have an existing member add you to the team,
  2. Join a team using a code,
  3. Join a team by browsing public teams.

Have an existing member add you to a team

The first and easiest process to join a Team is to have an existing member add you. This automatically means the Team will show in your Teams list without you having to do anything.

To add a member to an existing Team:

  1. Open Microsoft Teams
  2. Select Teams from the sidebar
  3. Locate the Team you wish to add the member to and click the ellipsis () button next to the Team name
Click the ellipsis button next to the team name
  1. Select Add member
  2. The Add members to window will appear
  3. Start typing the member’s name until you see the Members name appear:
Type the members name to search for them
  1. Select their name and click Add
  2. You can now specify their membership role: Owner or Member
  3. Click Close
  4. The member will now receive a notification that they have been added to a Team
The member will receive an email

How to send the code for a Microsoft Team

If you are part of a large Microsoft 365 organisation there may be a large number of teams available to join. Sometimes finding the right one can be a little time consuming so it can be more efficient and easier if an existing Team owner directly sends you the join code for the particular team you wish to join.

If you wish to send a join code to a colleague, follow these steps:

  1. Locate the Team you wish to get the code for and click the ellipsis () button next to the Team name
  2. Choose Manage team
  3. From the options, select Settings
  4. Expand the Team code option
Expand the Team code section
  1. Click the Generate button to generate a code
  2. Click the Copy button to copy the unique code
  3. Send the code using your preferred method to the person who wishes to join the Team

Use a code to join a team

 If you have received a code to join a Team, follow these steps:

  1. Open Microsoft Teams
  2. Select Teams from the side navbar
  3. Click Join or create a team
Click Join or create a team
  1. From the Join a team with a code option, paste the code into the field provided
Paste in the code and click Join team
  1. Click Join team
  2. You will be added to the Team and it will be displayed in your list of Teams

Join a team by browsing public teams

If you are interested to see what public teams have been created within your Microsoft 365 organisation you can browse these and join any teams as you wish. 

  1. Open Microsoft Teams
  2. Select Teams from the side navbar
  3. Click Join or create a team
Click Join or create a team
  1. From the Join or create a team window you can browse through any teams which are set to Public. Private teams will not be visible.
  2. Browse till you find the team you wish to join, hover over the team name and click Join team
  3. You will be added to the Team and it will be displayed in your list of Teams

I hope this has shown you how to join a team in Microsoft Teams. If you are interested in learning how to create your own team, see my article here. Comment below with any questions or comments.

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