Microsoft Outlook

Microsoft Outlook is more than just an email program!

Explore the features which can take you from basic use to an Outlook ninja! See how to create a usable storage system, work with additional time zones, reuse text quickly when responding to emails, or create your own email templates.

What are you waiting for? Save time and check out these awesome articles…

How to add a second time zone to your Outlook Calendar

How to display a second time zone in your Outlook Calendar

For anyone with friends, relatives or colleagues living in a different time zone, it can be a fun maths game to work out what the time is where they are ...
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How to Mail Merge bulk emails in Word

How to send bulk emails using Mail Merge in Word

For the most part, I find people have heard of a Mail Merge. The process of combining a list of contacts with a letter which you can then merge together ...
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Create folders to store emails in Outlook

Create folders to store emails in Outlook

Inspired by my achievement this week of reducing the number of emails in my inbox from over 1,000 down to 296, I thought it would be a great idea to ...
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Streamline email processes using Quick Parts in Outlook

How to reuse text and images using Quick Parts in Outlook

As a business owner, I spend a significant amount of time responding to and sending emails. Often I need to respond to the same question once or twice a week ...
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Outlook Mailbox Settings

Free up mailbox space and download email to Microsoft Outlook

I’ve encountered more than a few clients now who have run into issues with their allocated mailbox space. Depending on your hosting provider, you could be provided with email storage ...
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Inbox Repair Tool

Scan Outlook for errors using the Inbox Repair Tool

If you have tried to open your Microsoft Outlook client and have received an error relating to your .pst file then you have come to the right place. The Inbox ...
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How to create a new contact in Outlook

How to create a new Contact in Outlook

Microsoft Outlook gives users the ability to create and manage contact details in a personal address book. Because Outlook encompasses email, contacts, scheduling and more, you can utilise these features ...
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Create your own email template in Outlook

Create your own custom email template in Outlook

For anyone who sends emails on a regular basis, you may find yourself sending the same information over and over. This is especially relevant for people running a business and ...
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How to create a recurring appointment in Outlook

How to create a recurring appointment in Outlook

I don't know about you, but I have many appointments which repeat on a regular basis. I for one, certainly do not want to have to put those into my calendar ...
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Open any Microsoft Office product

How to open any Microsoft Office product

For those starting out using Microsoft Office and even for those familiar with the programs, our computers can sometimes be a treasure trove full of so many programs that it's ...
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My favourite shortcut keys in Microsoft Outlook

My favourite shortcut keys in Microsoft Outlook

Anyone who has ever attended training with me, or even anyone who has read my other "shortcut key" posts, will know that I am a big fan of keyboard shortcuts ...
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Copy formatting using Format Painter

Copy formatting using Format Painter

Whenever I conduct a training course in any of the Microsoft products, I always touch on the Clipboard group of tools. These include the Cut, Copy and Paste functions and ...
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Create a rule to move email to a specified folder

In this age of email and the internet, we tend to find our inbox can get clogged with a lot of email from various different sources. A great way of ...
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Back up email within Outlook

Backup your Email folder in Outlook

I’ve now published several articles where I discuss the importance of backing up the data on your computer (See Backing up your files – a vital step to securing your ...
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Change a Contacts Display Name in Outlook

How to customise the display of a Contact’s name in Outlook

When we are forced to spend vast amounts of our working day using email, it’s important that we are able to configure and utilise the features to the best of ...
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How to create a screenshot using Office or Windows

For years I have been creating screenshots for various reasons; for use in training courseware; to illustrate to a remote user a button I want them to press; to relay ...
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Create a distribution list in Microsoft Outlook

The use of email for most people has become a daily occurrence. Companies and organisations rely heavily on the use of email for correspondence with both internal and external contacts ...
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Microsoft Clipboard - a hidden treasure

The Office Clipboard – a hidden treasure

A common feature used within all of the Microsoft Office applications is the cut, copy and paste feature. I personally use this A LOT. The ability to cut, copy and ...
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Set up a POP and IMAP account in Outlook

Setup a POP or IMAP email account in Microsoft Outlook

The first step to using Microsoft Outlook is setting up and configuring your email account. Whether you wish to access an email account through your workplace or one available through ...
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Forward emails to colleagues in Outlook

Create a rule to forward email to colleagues in Outlook

Microsoft Outlook has the ability to be able to set up rules that allow you to create an action that Outlook will make on your behalf. Rules can be a ...
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Quick Access toolbar customisation

Customise the Quick Access Toolbar

At the start of almost every Microsoft course I teach, I discuss the options you have to customise any of the Microsoft Office products. The Quick Access toolbar (QAT) is ...
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Add an RSS feed to Outlook

Add an RSS feed to Outlook

I am often asked during Outlook and WordPress training courses to explain what an RSS Feed is and does. In this post, I hope to give people insight into RSS ...
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Speed up email in Outlook

Emails are delayed, speed them up!

A common complaint I hear in relation to email is that email is too slow to appear in the inbox. With current technology, we expect instant response and instant receipt ...
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Forward a contact in Outlook

Forward a Contact card using Outlook

Microsoft Outlook provides a great solution for managing your email, contacts, calendar, and to do lists all within the one location. In cases where I need to send contact information ...
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Email Tracking Options in Outlook

Email Tracking Options in Outlook

Microsoft Outlook allows you to assign two email tracking options within an email message. The options include a delivery receipt and/or a read receipt. It is useful to know the ...
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Create a signature in MS Outlook

Create a signature in Outlook

These days the use of a signature within an email message is considered standard practice, especially in any corporate environment. Signatures can provide an email user with time-saving possibilities whether ...
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Using AutoCorrect in Microsoft Office

How to use AutoCorrect in Microsoft Office

Microsoft Office provides features which help to reduce typing errors whilst you work. AutoCorrect is one of those features and is set up by default to correct common spelling and ...
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