Conditional Formatting in Outlook

Conditional Formatting in Outlook

Many users have discovered the amazing conditional formatting functions available in Excel, but not many know that you can also use the conditional formatting in Outlook. This feature allows you to specify rules based on your incoming email messages so that you can change the formatting as they arrive. Want to make all emails from […]

How to recall email in Outlook

How to recall an email in Outlook

There comes a time when inevitably we send an email which was either to the wrong person OR was sent before we actually finished writing it. It happens to the best of us. There is however a way in which you can recall the email using Microsoft Outlook. This feature has been around for a […]

How to send bulk emails using Mail Merge in Word

How to Mail Merge bulk emails in Word

For the most part, I find people have heard of a Mail Merge. The process of combining a list of contacts with a letter which you can then merge together and print. Did you know that you can also use a mail merge to send bulk email messages? This saves time and quite often your […]

How to reuse text and images using Quick Parts in Outlook

How to reuse text and images using Quick Parts in Outlook

As a business owner, I spend a significant amount of time responding to and sending email messages. Often I need to respond to the same question once or twice a week. Instead of going into my Sent Items to copy and paste the amazing response I sent a few days ago, I can set up […]

Create your own custom email template in Outlook

Create your own custom email template in Outlook

For anyone who sends emails on a regular basis, you may find yourself sending the same information over and over. This is especially relevant for people running a business and it is this situation where email templates can come in very useful. I use email templates on a regular basis and have about a dozen […]

Create a rule to move email to a specified folder

Create a rule to move email to a specified folder in Outlook

In this age of email and the internet, we tend to find our inbox can get clogged with a lot of email from various different sources. A great way of sorting through this content is using the built-in rules available within Microsoft Outlook to automatically sort your incoming mail messages into specified folders. This particular […]

Setup a POP or IMAP email account in Microsoft Outlook

Setup a POP or IMAP email account in Microsoft Outlook

The first step to using Microsoft Outlook is setting up and configuring your email account. Whether you wish to access an email account through your workplace or one available through your internet provider you will need to know how to configure these settings in Outlook. If you are going to be using an email address […]

Create a rule to forward email to colleagues in Outlook

Forward emails to colleagues in Outlook

Microsoft Outlook has the ability to be able to set up rules that allow you to create an action that Outlook will make on your behalf. Rules can be a great method to assist you in managing your incoming and outgoing email and can be a huge time saver! You can apply rules for: Emails […]

Emails are delayed, speed them up!

Emails are delayed, speed them up in Outlook

A common complaint I hear in relation to email is that email is too slow to appear in the inbox. With current technology, we expect instant response and instant receipt. I have often received an email or phone call advising that emails which were sent 15 minutes ago still had not come into a recipient’s […]