How to add a section to Microsoft Forms

If you are creating forms using Microsoft Forms then let me show you how to incorporate sections into those forms. Sections allow you to divide your form into, as the name implies, sections! This allows your users to fill out answers which may be grouped together. The other big advantage is that sections break your form into separate screens. For example, section 1 is displayed on the first screen. The user then clicks “Next” to go to the second section and complete the next set of questions.

Create a new Form

1. Open your web browser and go to https://forms.cloud.microsoft/ and login with your Microsoft 365 username and password.
2. From the screen click New Form:

3. A new untitled form will appear:

4. Click in the prompt to Lets get started! and add a title, or heading, to the form.
5. Click in the description area under the title to add A good subtitle or description for the form. You can even use this area to include some instructions if you wish.

Add a section

1. Click the Quick start with button and select the drop-down arrow on the right, then choose Section:

2. You will see that Section 1 has been added to your form:

3. Add a section name, or heading into the field provided.
4. You can also enter a subtitle which might include instructions for the respondant.
5. Now we will add some fields in to collect data.
6. Click the Add new question button and select Text.
7. This is where I want to collect a name or email address.
8. The Text field question type allows you to choose if you wish to allow a Long answer, or set the field as Required. Use the switches to enable these options. If you click the ellipsis (…) you will also find options to add a subtitle, apply restrictions on the type of answer you want to accept, or add branching.

9. Continue adding fields you require in section 1 of the form

Preview the Form

When I am creating forms I tend to preview them quite frequently. It gives me a good idea as I’m going along if I have things looking and functioning how I want them to.

1. Click the Preview button:

1. You will now see the form in the same way your users will.
2. You have the option of previewing the form as it will appear on a Computer or Mobile. Use the buttons in the top right to switch between the two views:

4. Click the Back button to return and continue building your form.

Create section 2

1. Click the Add new question button and then choose Section.
2. Now repeat the process to create the second section of your form including fields.
3. Don’t forget to preview your form.
4. You will now see that at the end of each section, the form displays a Next button:

5. Click the Next button to move to the next section.
6. Repeat these processes until you have created all sections as needed.

Share the Form

Once you have completed the form and are happy with the functionality, you can share the form to begin receiving responses.

1. Click Collect responses button from the top right corner.
2. Choose if you wish to share the form with Only people in your organisation, or Anyone with the link:

3. Click Copy link and then send it to those you need to complete your form.

View my demo form

If you’d like to see my simple demo form, click the link below:

CLICK HERE TO VIEW FORM