Microsoft Word

Check out these tips and tricks to master Microsoft Word. 

Whether you need to create a report, write a letter, update your resume, create a cover page or add a cross reference, Microsoft Word is ready and waiting. Learn how to take your Word document from plain to exceptional.

Find out the tips and tricks you need to know so that you can use Word like a pro!

How to convert a document in Word to PDF format

How to convert a document in Word to PDF

Back "in the day" your ability to convert a document from Word to PDF format meant you needed to install a third-party program or have Adobe Acrobat available. There are many websites which also offer this functionality but in most ...
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How to change line spacing between bullet and number lists

How to change spacing between items in a list in Word

I use bullet and numbered lists a lot. They help me to summarise information and make my text stand out. I like to have my list items spaced apart a little, I don't want them all squashed together. Let me ...
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How to Mail Merge bulk emails in Word

How to send bulk emails using Mail Merge in Word

For the most part, I find people have heard of a Mail Merge. The process of combining a list of contacts with a letter which you can then merge together and print. Did you know that you can also use ...
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Pin a file or folder to the Open list

Save time! Pin a file to the Open list in Microsoft Office

At the start of every training course, I show participants through a few really useful features of the Microsoft Office programs. These features save you time during a busy workday. One such feature is AutoCorrect, another is the ability to ...
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Quick Parts - the quickest way to insert reusable information in Word

Quick Parts – the quickest way to insert reusable information in Word

Today I saw a question on an online forum where a user needed to insert the same name and address quite frequently into a Word document. The user had asked if a drop-down menu in Word would provide a quicker ...
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Embed Excel in a Word Document

Embed an Excel worksheet within your Word document

Whenever I run Excel or Word training a common question pops up. What is the best way to add Excel data into a Word document? Like many things related to Microsoft Office, there are several different ways to achieve this ...
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How to convert documents to the latest file format

How to fix “compatibility mode” issue in Word

Does your document show [Compatibility Mode] in the title bar? You'll be happy to know that this is a simple fix. Compatibility mode identifies to the user that a document is not using the most recent file format. Let's take ...
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How to disable the Start Screen in Office

How to disable the Start Screen at startup in Office programs

In recent versions of the Microsoft Office programs, users now see a Start screen appear when any of the programs are launched. This Start Screen gives you quick access to various functions such as any recent files you have opened ...
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Create a basic table in Word

How to create a basic table in Word

A fantastic feature of Microsoft Word is the Table feature. Tables provide an easy and versatile way to present content on the page in a column and/or row format. Many users associate a table with the “ever so obvious” layout ...
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Control Hyphenation in Word

Control hyphenation in Word

A common question I hear is “why are my words breaking across separate lines with a dash connecting them?” It’s a common question on discussion boards online and thankfully it’s a very simple fix. Unfortunately, this issue occurs and is ...
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Compress file sizes of graphics or photos in Word

Compress file sizes of graphics or photos in Word

Quite often when working with long documents using Microsoft Word, you need to be mindful of file sizes. If you are utilising multiple graphics or photos within your document then this will have an effect on the end file size ...
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Open any Microsoft Office product

How to open any Microsoft Office product

For those starting out using Microsoft Office and even for those familiar with the programs, our computers can sometimes be a treasure trove full of so many programs that it's impossible to find the one we want. Being able to ...
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Copy formatting using Format Painter

Copy formatting using Format Painter

Whenever I conduct a training course in any of the Microsoft products, I always touch on the Clipboard group of tools. These include the Cut, Copy and Paste functions and almost all users have some type of experience using these ...
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Create a cross-reference in Word

Create a cross-reference in Word

When working with long documents in Word, you may find yourself searching for an easy way to link content between different pages. I’ve seen many imaginative ways of performing this function using Microsoft Word but today I want to show ...
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Customise numbered list alignment in Word

Customise numbered list alignment in Word

I recently saw an issue arise on a discussion forum where a user submitted a question related to the alignment of a numbered list. The solution was a simple one but as the author commented, how would anyone not familiar ...
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How to create a screenshot using Office or Windows

For years I have been creating screenshots for various reasons; for use in training courseware; to illustrate to a remote user a button I want them to press; to relay information about a technical problem or error, and the list ...
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Create a table of contents in Word

Create a Table of Contents in Word

In many aspects of our daily life, we encounter and use a table of contents. Whether it is opening a magazine or reading the newspaper, you will see this feature within many types of reading materials. Microsoft Word has provided ...
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Create a cover page using Word

How to create a cover page in Microsoft Word

How many countless hours have you spent creating a cover page using Microsoft Word? When I started working I used to spend a good deal of time creating the perfect heading, adjusting its alignment and location on the page. I ...
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Microsoft Clipboard - a hidden treasure

The Office Clipboard – a hidden treasure

A common feature used within all of the Microsoft Office applications is the cut, copy and paste feature. I personally use this A LOT. The ability to cut, copy and paste within any of the applications and also between different ...
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My favourite shortcut keys in Microsoft Word

In todays post I am going to show you my favourite keyboard shortcuts for Microsoft Word. You may have noticed that I’m a fan of efficiency. If there is an option to do something faster in any of the Microsoft programs ...
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Introduction to Styles in Microsoft Word

Today I’m going to provide an introduction to the styles feature available within Microsoft Word. Working with a document is not only about entering the content you wish to convey, but also about making that content easy to read and ...
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Quick Access toolbar customisation

Customise the Quick Access Toolbar

At the start of almost every Microsoft course I teach, I discuss the options you have to customise any of the Microsoft Office products. The Quick Access toolbar (QAT) is right up there on my list of favourite ways I ...
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Create a PDF using Microsoft Office

Create a PDF file using Microsoft Office

Microsoft Office has the fantastic ability to create a PDF file for you. I’ve always been surprised at how many people are still unfamiliar that this function is now built-in to Office. Prior to Microsoft Office version 2010 the ability ...
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Insert a Shape in Word

Create perfect shapes in Word

Microsoft Word includes useful shapes which allow you to use your imagination and create your own graphical charts or diagrams. The shapes available include lines, banners, callouts, various types of rectangles and much more. You are then able to apply ...
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Resize a Image in Word

How to resize an image correctly in Word

There are several methods to resize an image within Microsoft Word, however, we will use the resize handles to make changes to an image in your document. One mistake which is often made when working with graphics is: when resizing ...
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Using AutoCorrect in Microsoft Office

How to use AutoCorrect in Microsoft Office

Microsoft Office provides features which help to reduce typing errors whilst you work. AutoCorrect is one of those features and is set up by default to correct common spelling and punctuation errors. Errors including irregular capitalisation, or commonly misspelt words ...
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