The best keyboard shortcuts in Microsoft Excel

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Want to become more efficient using Excel? Let me show you the best keyboard shortcuts in Excel. Anyone who has ever attended training with me, or even anyone who has read my other “shortcut key” posts, should know that I am a big fan of shortcuts. Anything that can improve efficiency and workflow is a good thing in my books. Because I often multi-task on the computer, I tend to use many of these shortcut keys on a very regular basis.

If you plan to start using keyboard shortcuts, start small. Don’t try to memorise them all in one go. Break them down into a hand full of the shortcuts you think you will use most often. Once you have those locked into memory then identify the next group and continue until you have mastered shortcuts like a pro!

Below is a list of my favourite shortcuts to use in Microsoft Excel. Don’t worry about writing these ones down, you can receive a PDF copy of all keyboard shortcut lists at the bottom of this post.

My Favourite Shortcut Keys

Shortcut Keys Description
Ctrl + N Create a New workbook
Ctrl + O Open an existing workbook
Ctrl + F12 Display the Open dialog box
Ctrl + S Save current workbook
Ctrl + P Print current workbook
Ctrl + W Close current workbook
Ctrl + A Select entire worksheet
Ctrl + Z Undo. Undo. Undo. Need I say more?
Ctrl + Y Redo the last action
Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste
Ctrl + B Apply Bold formatting
Ctrl + I Apply Italics formatting
Ctrl + U Apply Underline formatting
Ctrl + F Find text or formatting within the current workbook
Ctrl + H Find and replace text or formatting within the current workbook
Ctrl + G Use the Go To feature
Ctrl + K Insert a hyperlink
Ctrl + E Flash Fill
Ctrl + 1 Display the Format Cells dialog box
Alt Turn KeyTips on and off
TAB Move one cell to the right
Ctrl + mouse wheel Scroll the mouse wheel up to zoom in and down to zoom out
Alt + Tab Switch between open program windows
F1 Launch Help
F2 Edit the current cell
F4 Repeat the last action
F7 Spell Check
F11 Create a chart from current data
F12 Save As
Ctrl + Home Move the cursor to cell A1
Ctrl + End Move the cursor to last cell containing data
Ctrl + Shift + ~ Apply a General Number format
Ctrl + Shift + $ Apply a Currency Number format
Ctrl + Shift + % Apply a Percentage Number format
Ctrl + Space Bar Select current column
Shift+ Space Bar Select current row
Shift + Home Highlight from the current cell back to column A of the row
Ctrl + Shift + Home Highlight from the current cell back to cell A1
Ctrl + Shift + End Highlight from the current cell to the last cell containing data
Ctrl + Page UP Move between worksheets (Right to Left)
Ctrl + Page Down Move between worksheets (Left to Right)

Receive a Printable Copy

That’s the list of my favourite shortcuts in Excel. To see a full list of all shortcuts available in Excel, use the F1 key to access the built-in Microsoft Excel Help feature and search for keyboard shortcuts.

Be sure to check out my other posts for keyboard shortcuts to use in Microsoft Word, PowerPoint and Outlook.

I love hearing about shortcut combinations that other people use so feel free to comment below if you have a favourite combination not listed here.

If you would like a printable copy of all my favourite keyboard shortcuts, simply subscribe to our newsletter below and a copy will be emailed to you.


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